SharePoint workflow security: Restrict workflow access to specific or groups of users
A simple method to prevent a SharePoint Designer Workflow from running if a user should not have access to the worklfow is to use a separate secured list to check the users access. This can be useful when you want only specific users or groups of users to be able to run the workflow, but still allow other users access to add and modify items in the list.
At the point in the workflow that you want to only allow authorized users to continue, a step can be added that creates/removes, or modifies an item in a separate list. The list would be configured so that only specific users can contribute to the list.
When a user without permission on the secured list executes the workflow, it will halt when it reaches the new step as the list item will not be able to be created/modified (Error creating list item). The workflow status will change to “Error Occurred” when a user without the required permissions runs the workflow.
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